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City Council Meeting

January 14, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the December 17, 2018 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 121718.pdf
6.

State of the City Address by Mayor Mike Thoms

7.

Proclamation declaring January 2019 as National Mentoring Month.

8.

Proclamation declaring January 21, 2019 as Martin Luther King, Jr. Day.

Documents:
  1. MLK Day 011419.pdf
9.

Proclamation declaring January 22, 2019 as National Day of Racial Healing.

10.

Proclamation recognizing the years of service Doug Vroman gave to the Rock Island Fire Department and the Firefighters Pension Board.

11.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG Program Year 2017 Consolidated Annual Performance Report.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to accept and approve the Program Year 2017 Consolidated Annual Performance Report as submitted and recommended.
RC
Roll Call vote is needed.
12.

A Special Ordinance amending Chapter 16, Article III, Section 16-85 of the Code of Ordinances establishing a waste water rate increase of 3% effective February 1, 2019.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance amending Chapter 16, Article V, Section 16-905 of the Code of Ordinances establishing a storm water rate increase of 2% effective February 1, 2019.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $13,106.91 to David Morrison of Rock Island, IL for legal services rendered from November 29, 2018 through December 28, 2018.

b.

Report from the Human Resources Department regarding payment in the amount of $15,000.00 to the Law Offices of Michael P Schmiege PC of Chicago, IL for General Liability claim.

c.

Report from the Public Works Department regarding payment #3 in the amount of $73,970.49 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from September 22, 2018 through November 28, 2018.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a through c.
RC
Roll Call vote is needed.
d.

Report from the Public Works Department regarding payment #15 in the amount of $341,068.95 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from November 22, 2018 through December 20, 2018.

e.

Report from the Public Works Department regarding payment #12 in the amount of $69,156.60 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from September 1, 2018 through September 30, 2018.

f.

Report from the Public Works Department regarding payment #1 and final in the amount of $36,141.50 to Centennial Contractors of the Quad Cities of Moline, IL for the 2018 Brick Street Repair Program for services provided from November 12, 2018 through December 7, 2018.

g.

Report from the Public Works Department regarding payment #2 and final in the amount of $241,781.35 to Michels Pipe Service of Brownsville, WI for the 2017/2018 Joint Sewer Lining Program for services provided from March 3, 2018 through December 7, 2018.

h.

Report from the Public Works Department regarding payment #3 and final in the amount of $58,677.19 to Tri-City Blacktop Co., Inc. of Bettendorf, IA for the 2017/2018 Asphalt Street Milling and Patching Program for services provided from October 4, 2018 through December 11, 2018.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items d through h.
RC
Roll Call vote is needed.
15.

Claims for the weeks of December 14 through December 20 in the amount of $1,242,710.56, December 21 through January 3 in the amount of $343,434.85, January 4 through January 10 in the amount of $327,426.23, and manual checks in the amount of $405.09; and payroll for the weeks of December 3 through December 16 in the amount of $1,486,321.77 and December 17 through December 30 in the amount of $1,458,285.13.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
16.

ACH payments for the month of November 2018 in the amount of $7,800,588.21 and for the month of December 2018 in the amount of $3,414,685.38.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
17.

Purchase Card Claims for the period of October 27, 2018 through November 26, 2018 in the amount of $70,512.40 and for the period of November 27, 2018 through December 26, 2018 in the amount of $55,558.56.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
18.

Report from the Parks and Recreation Department regarding bids for the purchase and financing of maintenance equipment, recommending approval of the purchase of equipment in Package #1 by Toro (MTI) and financing the purchase with BMO at an annual cost of $52,525.59 for five years.

Motion:
Motion whether or not to award the bid and approve the financing of the maintenance equipment as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding the Bi-State Regional Commission Joint Purchasing Council bids for water/wastewater treatment chemicals, recommending the bids be awarded as noted in the report in the amounts of $456,669.00 for water and $73,632.00 for sewer.

Motion:
Motion whether or not to accept the bids for the items as recommended and authorize the purchases.
RC
Roll Call vote is needed.
20.

Report from the Martin Luther King Center regarding an Ordinance amending Chapter 2, Article I, Section 2-15, approving membership changes to the Martin Luther King Center Board.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
21.

Report from the Traffic Engineering Committee regarding a request from Kate Price for the removal of the handicapped parking space at 716 30th Street.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
22.

Other Business / Public Comment

23.

Executive Session:


5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives.
Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
24.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, January 28, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.