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City Council Meeting

February 11, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the January 28, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 012819.pdf
6.

Minutes of the Executive Session of January 28, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Pro Tem Parker

8.

A Special Ordinance providing for the sale of City-owned real estate at 1217 9th Avenue.


Note: The ordinance presented at the January 28, 2019 Council meeting contained a scrivener's error of the commonly known address.
Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
9.

A Special Ordinance providing for the sale of City-owned real estate at 1014 6th Avenue.


Note: The ordinance presented at the January 28, 2019 Council meeting contained a scrivener's error of the commonly known address.
Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
10.

A Special Ordinance declaring 700 48-gallon refuse containers as surplus and allowing for disposal.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
11.

A Special Ordinance removing a one-way street for eastbound traffic on 25th Avenue between 9th and 11th Streets on school days between the hours of 7:15 a.m. and 8:15 a.m. and 2:30 p.m. and 3:30 p.m.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
12.

A Special Ordinance establishing a handicapped parking space at 726 24th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance establishing one (1) 4-hour parking space in front of 1625 2nd Avenue.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

A Resolution urging the Rock Island County Board and/or the Rock Island Public Building Commission to enter into an intergovernmental agreement for the successful privatization and redevelopment of the historic Rock Island County Courthouse.

Motion:
Motion whether or not to adopt the resolution as recommended.
RC
Roll Call vote is needed.
15.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $12,408.41 to David Morrison of Rock Island, IL for legal services rendered from December 17, 2018 through January 31, 2019.

b.

Report from the Information Technology Department regarding payment in the amount of $45,527.84 to Harris Computer System of Chicago, IL for the annual maintenance contract for the Northstar System utility billing software for the year from April 1, 2019 through March 31, 2020.

c.

Report from the Information Technology Department regarding payment in the amount of $59,439.56 to Harris Computer System of Chicago, IL for the annual maintenance contract for GEMS-FMS/HRMS financial and human resources software for the year from April 1, 2019 through March 31, 2020.

d.

Report from the Public Works Department regarding payment in the amount of $51,225.62 to Thinc Management of Plant City, FL for settlement claim.

e.

Report from the Public Works Department regarding payment in the amount of $74,078.39 to Compass Minerals of Atlanta, GA for the purchase of rock salt.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a through e.
RC
Roll Call vote is needed.
f.

Report from the Public Works Department regarding payment #2 in the amount of $302,639.74 to Valley Construction of Rock Island, IL for the 3rd Avenue Water Main Extension at 24th Street Project for services provided from May 26, 2018 through December 1, 2018.

Motion:
Motion whether or not to accept the report and authorize payment as recommended, subject to approval of the budget adjustment to the CY 2018 Budget, agenda item #22.
RC
Roll Call vote is needed.
g.

Report from the Public Works Department regarding payment #16 in the amount of $681,327.00 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from December 21, 2018 through January 24, 2019.

Motion:
Motion whether or not to accept the report and authorize payment as recommended.
RC
Roll Call vote is needed.
16.

Claims for the weeks of January 25 through January 31 in the amount of $1,181,288.75 and for February 1 through February 7 in the amount of $365,779.77; and payroll for the weeks of January 14 through January 27 in the amount of $1,522,689.20.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding the purchase of cut-in water valves from Core & Main LP of Washington, IL in the amount of $25,726.80.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding the purchase of fire hydrants from Ferguson Waterworks of DeKalb, IL in the amount of $40,615.72.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding bids for the purchase of "real time" leak correlation equipment, recommending the bid be awarded to Gutermann, Inc. of Newmarket, NH in the amount of $25,550.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the purchase.
RC
Roll Call vote is needed.
20.

Report from the Public Works Department regarding bids for the 2019 Brick Street Repair Program, recommending the bid be awarded to Centennial Contractors of the Quad Cities, Inc. of Moline, IL in the amount of $76,123.70.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
21.

Report from the Parks and Recreation Department regarding bids for the purchase of a John Deere sprayer for Highland Springs, recommending the bid be awarded to Van Wall of Rock Island, IL in the amount of $45,300.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding a budget adjustment to the CY 2018 Budget, recommending increasing the Water Fund by $112,237.11 and the Wastewater Fund by $56,610.03.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
23.

Report from the Public Works Department regarding the emergency contractor rotation list, recommending the addition of Crawford Company of Rock Island, IL to the list.

Motion:
Motion whether or not to approve the addition as recommended.
RC
Roll Call vote is needed.
24.

Report from the Traffic Engineering Committee regarding a request from Alderman Parker, recommending the installation of two (2) passenger loading zones; one on the east side of 18th Street north of 2nd Avenue and the other on the east side of 19th Street north of 2nd Avenue.

Motion:
Motion whether or not to approve the installation of two (2) passenger loading zones as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
25.

Report from the Mayor regarding appointments to the Martin Luther King Jr. Board.

Motion:
Motion whether or not to approve the appointments as recommended.
26.

Report from the Mayor regarding appointments to the Police Pension Board of Trustees and to the Metropolitan Airport Authority.

Motion:
Motion whether or not to approve the appointments as recommended.
27.

Report from the City Clerk regarding Plaza Activity / Event applications from The Daiquiri Factory for the 2019 Plaza season including the outdoor sale and consumption of alcohol where noted.

Motion:
Motion whether or not to approve the events and requests as recommended, subject to complying with all Plaza and liquor license regulations and subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
28.

Other Business / Public Comment

29.

Executive Session:


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.


Motion:
Motion whether or not to go into Executive Session for the exceptions cited.
RC
Roll Call vote is needed.
30.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, February 25, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.