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City Council Meeting

February 25, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the February 11, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 021119.pdf
6.

Minutes of the Executive Session of February 11, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Thoms

8.

Proclamation declaring the week of March 3 through March 9, 2019 as Women in Construction Week.

9.

A Special Ordinance declaring 700 48-gallon refuse containers as surplus and allowing for disposal. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
10.

A Special Ordinance removing a one-way street for eastbound traffic on 25th Avenue between 9th and 11th Streets on school days between the hours of 7:15 a.m. and 8:15 a.m. and 2:30 p.m. and 3:30 p.m. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
11.

A Special Ordinance establishing a handicapped parking space at 726 24th Street. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
12.

A Special Ordinance establishing one (1) 4-hour parking space in front of 1625 2nd Avenue. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance establishing two (2) passenger loading zones in downtown Rock Island.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

Report from the Finance Department regarding an adjustment to the CY 2018 Budget, recommending increasing the Water Fund by $112,237.11 and the Wastewater Fund by $56,610.03.


Note: This item was postponed from the February 11, 2019 Council meeting.
Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
15.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $19,766.00 to Broadspire of Atlanta, GA for a worker's compensation claim.

b.

Report from the Information Technology Department regarding payment in the amount of $29,483.09 to Harris-Govern of Chicago, IL for the annual maintenance agreement for the GOVERN business licenses, permits, and inspection software for the year from April 1, 2019 through March 31, 2020.

c.

Report from the Public Works Department regarding payment #1 in the amount of $50,750.00 to Environmental Dynamics International of Columbia, MO for the Wastewater Treatment Plant Aeration Diffuser Replacement/Cleaning Project for services provided during calendar year 2019 per the contract with AerationWorks.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a through c.
RC
Roll Call vote is needed.
d.

Report from the Public Works Department regarding payment in the amount of $13,934.20 to McCleary Excavating Co., Inc. of Blue Grass, IA for an emergency sanitary manhole replacement at 2704 38th Street.

e.

Report from the Public Works Department regarding payment #2 in the amount of $302,639.74 to Valley Construction of Rock Island, IL for the 3rd Avenue Water Main Extension at 24th Street Project for services provided from May 26, 2018 through December 1, 2018.


Note: This item was postponed from the February 11, 2019 Council meeting.
f.

Report from the Public Works Department regarding payment #16 in the amount of $681,327.00 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from December 21, 2018 through January 24, 2019.


Note: This item was postponed from the February 11, 2019 Council meeting.
Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items d through f.
RC
Roll Call vote is needed.
16.

Claims for the weeks of February 8 through February 14 in the amount of $752,880.13 and February 15 through February 21 in the amount of $466,033.32; and payroll for the weeks of January 28, 2019 through February 10, 2019 in the amount of $1,475,749.29.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
17.

ACH payments for the month of January 2019 in the amount of $2,388,906.06.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
18.

Purchase Card Claims for the period of December 27, 2018 through January 28, 2019 in the amount of $72,746.30.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding the emergency purchase of a replacement engine for #8898 (1999 International Roll-off Container Truck) from Thompson Truck and Trailer of Davenport, IA in the amount of $17,989.79.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
20.

Report from the Public Works Department regarding bids for the 2019 Brick Street Repair Program, recommending the bid be awarded to Centennial Contractors of the Quad Cities, Inc. of Moline, IL in the amount of $76,123.70.


Note: This item was postponed from the February 11, 2019 Council meeting.
Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding a Memorandum of Understanding with the Rock Island Housing Authority for the completion of Environmental Reviews.

Motion:
Motion whether or not to approve the terms of the MOU as recommended and authorize the City Manager to execute the agreement subject to any minor City Attorney modifications.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget, recommending increasing the General Fund (101) by $65,972.09, the Community Economic Development Fund (207) by $509,749.36, the MLK Community Center Operations Fund (211) by $3,650.67, and the Park & Recreation Fund (555) by $5,717.65 through a transfer from the Gaming Fund (223).

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
23.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget, recommending increasing the Park & Recreation Fund (555) by $500,000.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
24.

Report from the Community and Economic Development Department regarding a request from the Rock Island Academy for the vacation of public right-of-way of the 9th Avenue cul-de-sac extending west from the west property line of 1217 9th Avenue.

Motion:
Motion whether or not to approve the request for vacation as recommended, subject to inclusion of easements for all MidAmerican Energy and City-owned utilities; and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
25.

Report from the Community and Economic Development Department regarding the review of a two-lot minor final plat of the Frankie Corner 1st Addition Subdivision located at 2604 and 2608 21st Avenue.

Motion:
Motion whether or not to approve the final plat with variances as recommended, subject to obtaining all required signatures on subdivision plat certificates and conforming to requirements in the Zoning and Subdivision Ordinances.
RC
Roll Call vote is needed.
Documents:
  1. Frankie 022519.pdf
26.

Report from the Traffic Engineering Committee regarding a request from Michael Bartels for the removal of traffic signals at 17th Street and 5th Avenue and 18th Street and 4th Avenue and replaced with stop signs.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
27.

Report from the City Clerk regarding a Plaza Activity / Event application from The Smoking Dog for an outdoor tented event for the annual Gamma Alpha Beta Fraternity Buckethead fundraiser benefitting Camp Kesem on Saturday, March 23, 2019 from 11:00 a.m. to 5:00 p.m., recommending approval of the permit fee waiver and the outdoor sale and consumption of alcohol.

Motion:
Motion whether or not to approve the event and requests, subject to complying with all Plaza & liquor license regulations, contacting the Fire Department for fire & safety considerations, and subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
28.

Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern for an outdoor tented event with live music for the Saint Patrick's Day Parade weekend on Friday, March 15, 2019 from 3:00 p.m. to 11:00 p.m. and on Saturday, March 16, 2019 from noon until 11:30 p.m. at 1228 30th Street.

Motion:
Motion whether or not to approve the event and requests, subject to complying with all liquor license regulations, contacting the Fire Department for fire and safety considerations, and subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
29.

Other Business / Public Comment

30.

Executive Session:


5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member.

5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

5 ILCS 120/2 (c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body  (or legal counsel for the public body).
Motion:
Motion whether or not to go into Executive Session for the exceptions cited.
RC
Roll Call vote is needed.
31.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, March 11, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.