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City Council Meeting

March 11, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the February 25, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 022519.pdf
6.

Minutes of the Executive Session of February 25, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Thoms

8.

A Special Ordinance vacating a portion of a street, the entire remaining dead end westerly segment of 9th Avenue which is a cul-de-sac.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
9.

A Special Ordinance for the removal of traffic control signals at the intersections of 17th Street and 5th Avenue and 18th Street and 4th Avenue and stop signs placed on 17th Street for northbound traffic approaching 5th Avenue and on 18th Street for both northbound and southbound traffic at its intersection with 4th Avenue.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
10.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $18,015.54 to David Morrison of Rock Island, IL for legal services rendered from November 2, 2018 through February 28, 2019.

b.

Report from the Public Works Department regarding payment in the amount of $69,585.67 to Compass Minerals of Atlanta, GA for the purchase of rock salt.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
RC
Roll Call vote is needed.
c.

Report from the Public Works Department regarding payment #17 in the amount of $468,087.63 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from January 24, 2019 through February 21, 2019.

Motion:
Motion whether or not to accept the report and authorize payment as recommended.
RC
Roll Call vote is needed.
11.

Claims for the weeks of February 22 through February 28 in the amount of $1,326,976.46 and March 1 through March 7 in the amount of $1,103,223.98; and payroll for the weeks of February 11, 2019 through February 24, 2019 in the amount of $1,528,644.01.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
12.

Report from the Fire Department regarding the sole source purchase of four (4) stair chairs and strap kits from Stryker of Chicago, IL in the amount of $13,827.32.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
13.

Report from the Public Works Department regarding bids for the purchase of 160,000 paper yard waste bags for the 2019 Free Leaf Pickup Program, recommending the bid be awarded to Pabco Industries, Inc. of Newark, NJ in the amount of $65,120.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the purchase.
RC
Roll Call vote is needed.
14.

Report from the Public Works Department regarding bids for the 2019 Sod Replacement and 50/50 Tree Program, recommending the bid be awarded to Greenspace Associates, Inc. of Bettendorf, IA in the amount of $171,850.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
15.

Report from the Public Works Department regarding bids for the 2019 Asphalt Street Milling and Patching Program, recommending the bid be awarded to Brandt Construction Company of Rock Island, IL in the amount of $67,524.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
16.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget, recommending increasing the Parks & Recreation Fund (555) revenues by $16,000 and expenditures by $13,000.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
17.

Report from the Community and Economic Development Department regarding an update to the Community Garden Program Policy.

Motion:
Motion whether or not to approve the policy update as recommended.
RC
Roll Call vote is needed.
18.

Report from the Community and Economic Development Department regarding an application from McManus Orthodontics for a monument sign to be located in the public right-of-way adjacent to their property at 4507 24th Street.

Motion:
Motion whether or not to approve the application as recommended with the four conditions as stated in the report and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
19.

Report from the Mayor regarding reappointments to the Illinois Quad City Civic Center Authority, the Rock Island County Joint Animal Shelter Board, the Fire Pension Board, and the Fire and Police Commission.

Motion:
Motion whether or not to approve the reappointments as recommended.
20.

Report from the City Clerk regarding Plaza Activity / Event applications from RIBCO, Inc. for the 2019 Plaza season including the outdoor sale and consumption of alcohol.

Motion:
Motion whether or not to approve the events as recommended, subject to complying with all Plaza and liquor license regulations and subject to being shut down if complaints are received.
RC
Roll Call vote is needed.
21.

Report from the City Clerk regarding an Activity Permit application from the YWCA for their inaugural Race Against Racism to be held on Saturday, April 20, 2019 between 9:00 a.m. and noon with a street closure of 17th Street from 2nd Avenue to 3rd Avenue.

Motion:
Motion whether or not to approve the event and street closure as recommended.
RC
Roll Call vote is needed.
22.

Report from the City Clerk regarding an Activity Permit application and Resolution for the Cornbelt Running Club to hold their 32nd annual Quad Cities Distance Classic Half Marathon and 5K Run Road Races on Sunday, May 12, 2019 from 7:30 a.m. to 10:30 a.m.

Motion:
Motion whether or not to approve the event as recommended and adopt the resolution.
RC
Roll Call vote is needed.
23.

Other Business / Public Comment

24.

Executive Session:


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.
Motion:
Motion whether or not to go into Executive Session for the exceptions cited.
RC
Roll Call vote is needed.
25.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, March 25, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.