City of Rock Island Logo


City Council Meeting

March 25, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call


Alderman Schipp notified the City through City Clerk Judith Gilbert that he would not be physically present for the meeting tonight due to a work commitment out of town and made a request to participate remotely per City ordinance.
Motion:
Motion whether or not to allow Alderman Schipp to participate in the Council meeting remotely.
3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the March 11, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 031119.pdf
6.

Minutes of the Executive Session of March 11, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Thoms

8.

Proclamation declaring April 4, 2019 as Junior Achievement Day.

9.

A Special Ordinance granting an application for a monument sign at 4507 24th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
10.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $7,589.43 to Quality Plus Body Shop of Rock Island, IL for a general liability claim.

b.

Report from the Human Resources Department regarding payment in the amount of $193,034.63 to Broadspire of Atlanta, GA for a worker's compensation claim.

c.

Report from the Information Technology Department regarding payment in the amount of $17,760.48 to the Rock Island County Sheriff's Office of Rock Island, IL for the annual maintenance contract for the City of Rock Island's share of the OSSI Records Management Software for the year from January 1, 2019 through December 31, 2019.

d.

Report from the Public Works Department regarding payment in the amount of $3,300.00 to Bob Westpfahl of Milan, IL for the 2019 annual land set aside payment.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a through d.
RC
Roll Call vote is needed.
e.

Report from the Public Works Department regarding payment in the amount of $10,454.17 to Langman Construction, Inc. of Rock Island, IL for an emergency water main repair on 31st Avenue and 28th Street.

f.

Report from the Public Works Department regarding payment in the amount of $13,040.32 to Langman Construction, Inc. of Rock Island, IL for an emergency water main repair at 4027 24th Street.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items e and f.
RC
Roll Call vote is needed.
11.

Claims for the weeks of March 8 through March 14 in the amount of $890,433.76 and March 15 through March 21 in the amount of $321,809.48; and payroll for the weeks of February 25, 2019 through March 10, 2019 in the amount of $1,484,660.37.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
12.

Report from the Public Works Department regarding bids for the 2019 Asphalt Street Milling and Patching Program with Council recommending the bid be awarded to the second lowest bidder, Valley Construction Company of Rock Island, IL, in the amount of $68,884.00.

Motion:
Motion whether or not to award the bid as recommended by Council and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
13.

Report from the Community and Economic Development Department regarding a contract with Resource Consultants of Mosier, OR to provide consulting services to assist with the development and preparation of the City of Rock Island's HUD funded portion of the Code Enforcement Program in an amount not to exceed $9,875.00.

Motion:
Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents, subject to minor City Attorney modifications.
RC
Roll Call vote is needed.
14.

Report from the Parks and Recreation Department regarding an Authorizing Resolution and Master Equipment Lease-Purchase Agreement with BMO-Harris Investment Company of Milwaukee, WI.

Motion:
Motion whether or not to adopt the authorizing resolution and approve the lease-purchase agreement as recommended and authorize the City Manager and City Attorney to execute the documents.
RC
Roll Call vote is needed.
15.

Report from the Human Resources Department regarding a three-year contract extension with Genesis Health for on-site medical services for the period from March 7, 2019 through March 6, 2022.

Motion:
Motion whether or not to approve the contract extension as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
16.

Report from the Human Resources Department regarding a three-year contract extension with the law firm of Pappas and O'Connor for labor counsel services for the period from February 1, 2019 through January 31, 2022.

Motion:
Motion whether or not to approve the contract extension as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding the 2019 Catch Basin and Manhole Program, recommending extension of the 2017/2018 Catch Basin and Manhole Program maintenance contract with Langman Construction, Inc. of Rock Island, IL in order to perform the required maintenance through 2019 in the amount of $134,500.00.

Motion:
Motion whether or not to approve the contract extension as recommended.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding entering into an Intergovernmental Agreement with the City of Moline to provide refuse collection services for the Rock Island Arsenal.

Motion:
Motion whether or not to approve entering into an intergovernmental agreement with the City of Moline as recommended and direct City staff and the City Attorney to work with the City of Moline on the agreement.
RC
Roll Call vote is needed.
19.

Report from the Finance Department regarding a budget adjustment to the CY 2019 Budget, recommending increasing the North 11th Street TIF Fund (203) expenditures by $29,000.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
20.

Report from the Finance Department regarding a budget adjustment to the CY 2019 Budget, recommending increasing the salary expense in the General Fund by $72,966.30 and reducing the salaries in the Water and Stormwater Funds by the same amount.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding the proposed sale of City-owned Parcel 105038 to the adjacent property owner.

Motion:
Motion whether or not to approve the offer to sell Parcel 105038 to the applicants as recommended and authorize staff to draft a purchase agreement with a sale price for future Council action.
RC
Roll Call vote is needed.
22.

Report from the Public Works Department regarding a request from Alderman Geenen and Denkmann PTA to use City tools and materials to assist with the playground construction at Denkmann School.

Motion:
Motion whether or not to approve the use of City-owned equipment as recommended and allow City staff to deliver said items to Denkmann PTA on the dates provided.
RC
Roll Call vote is needed.
23.

Report from the Fire Department requesting a street closure of 7th Avenue between 32nd Street and 38th Street on April 11, 2019 from 9:00 a.m. to noon for a full-scale exercise with Augustana College Public Safety.

Motion:
Motion whether or not to approve the street closure request as recommended.
RC
Roll Call vote is needed.
24.

Report from the Traffic Engineering Committee regarding a request for installation of a handicapped parking space at 512 19th Avenue.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
25.

Report from the Traffic Engineering Committee regarding a request from TNT Hair Design at 4334 14th Avenue to place their parking lot under City ordinance control (Section 9-42).

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
26.

Report from the Traffic Engineering Committee regarding a request from the Public Works Department for the removal of the handicapped parking space at 1419 11th Street.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
27.

Report from the Traffic Engineering Committee regarding requests from Dennis Weiss, Principal of Eugene Field Elementary School, for the following parking restrictions:


1) Install School Bus Parking from 2:00 p.m. to 3:30 p.m. on school days on 31st Avenue in front of the school;

2) Install No Parking, Standing, or Stopping zones on the north and south sides of 31st Avenue by the crosswalk; and

3) Make parking available on the south side of 31st Avenue between the proposed School Bus Parking Zone to the proposed No Parking, Standing, or Stopping zone.
Motion:
Motion whether or not to approve the Traffic Engineering Committee's recommendations as stated in the report and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
28.

Report from the Mayor regarding appointments and reappointments to the Preservation Commission.

Motion:
Motion whether or not to approve the appointments and reappointments as recommended.
29.

Report from the Mayor regarding reappointments to the Board of Zoning Appeals.

Motion:
Motion whether or not to approve the reappointments as recommended.
30.

Other Business / Public Comment

31.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, April 8, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.