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City Council Meeting

April 8, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the March 25, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 032519.pdf
6.

Update Rock Island by Mayor Thoms

7.

Proclamation declaring May 2019 as Motorcycle Awareness Month.

8.

Mayor Thoms will close the regular meeting and open a Public Hearing on a request from Jaswinder Singh for a waiver of the signature requirement to secure a Liquor License at 625 26th Street.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.
RC
Roll Call vote is needed.
9.

A Special Ordinance establishing a handicapped parking space at 512 19th Avenue.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
10.

A Special Ordinance regulating parking on private property at 4334 14th Avenue.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
11.

A Special Ordinance removing a handicapped parking space at 1419 11th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
12.

A Special Ordinance allowing for special parking restrictions in a residential area around Eugene Field Elementary School on 31st Avenue.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $14,040.23 to David Morrison of Rock Island, IL for legal services rendered for the month of March 2019.

b.

Report from the Information Technology Department regarding payment in the amount of $17,134.68 to System Innovators of Chicago, IL for the annual support maintenance of the iNovah centralized cash receipting system software for the year of July 1, 2019 through June 30, 2020.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
RC
Roll Call vote is needed.
c.

Report from the Public Works Department regarding payment #18 in the amount of $1,342,783.21 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from February 22, 2019 through March 21, 2019.

Motion:
Motion whether or not to accept the report and authorize payment as recommended.
RC
Roll Call vote is needed.
14.

Claims for the weeks of March 22 through March 28 in the amount of $787,502.96 and March 29 through April 4 in the amount of $258,376.53; and payroll for the weeks of March 11, 2019 through March 24, 2019 in the amount of $1,472,025.07.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
15.

Report from the Public Works Department regarding bids for the purchase of utility supplies, recommending the bids be awarded to Zimmer & Francescon of Moline, IL in the amount of $10,070.50; to Core & Main of Washington, IL in the amount of $14,907.93; to Utility Equipment Co. of Bettendorf, IA in the amount of $5,020.89; and to Zimmer & Francescon of Moline, IL in the amount of $18,729.11.

Motion:
Motion whether or not to award the bids as recommended and authorize the purchases.
RC
Roll Call vote is needed.
16.

Report from the Public Works Department regarding bids for the 2019 Weed Spraying Contract, recommending the bid be awarded to Jimax Landscape, LLC of Peoria, IL in the amount of $24,935.22.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding bids for the 2019 City Owned Facilities and Parcels Mowing Contract and the Levee and Right-of-Way Mowing Contract, recommending the bids be awarded to Finer Finish Grounds Care of Newark, IL in the amounts of $74,000.00 and $69,400.00.

Motion:
Motion whether or not to award the bids as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding bids for the 2019 Weed and Grass Compliance Contract, recommending the bid be awarded to Kymbyl Komplete Kare of Rock Island, IL in the amount of $90.00 per hour.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding a License and Hold Harmless Agreement with MetroLINK to install a bus shelter in the City right-of-way at approximately 3705 9th Street.

Motion:
Motion whether or not to approve the license and hold harmless agreement as recommended; authorize the City Manager to sign the agreement; and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
20.

Report from the Community and Economic Development Department regarding a lease agreement with Scot Doxstader for farming on City-owned property at the northwest corner of the interchange of 78th Avenue W and IL 92 for a total of $1,360.00 for 2019.

Motion:
Motion whether or not to approve the lease agreement as recommended subject to minor modifications by the City Attorney and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding a lease agreement with Scot Doxstader for farming on City-owned property on Big Island at the northeast interchange of I-280 and IL 92 for a total of $5,680.00 for 2019.

Motion:
Motion whether or not to approve the lease agreement as recommended subject to minor modifications by the City Attorney and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
22.

Report from the Community and Economic Development Department regarding a lease agreement with Kenneth Flack for farming on City-owned property, Parcel number 11-326 in Blackhawk Township, also known as Ridgewood Business Park, for a total of $1,156.00 for 2019.

Motion:
Motion whether or not to approve the lease agreement as recommended subject to minor modifications by the City Attorney and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
23.

Report from the Parks and Recreation Department regarding a Highway Resolution for the closure of 1st Avenue (IL 92) between 17th Street and 20th Street on Wednesday, July 3, 2019 from 10:00 a.m. to 11:59 p.m., along with a rain date of Thursday, July 4, 2019, and a flood date in September if needed, for a Fireworks Display and Concert at Schwiebert Riverfront Park.

Motion:
Motion whether or not to approve the street closing as recommended and adopt the resolution.
RC
Roll Call vote is needed.
24.

Report from the Community and Economic Development Department regarding terms of an incentive package with Clock Inc. to assist with interior renovations at 321 24th Street with an incentive package not to exceed $7,000.00.

Motion:
Motion whether or not to approve the terms of the incentive package as recommended and authorize the City Manager to execute the development agreement subject to any City Attorney minor modifications.
RC
Roll Call vote is needed.
25.

Report from the Traffic Engineering Committee regarding a request from the Parks and Recreation Department for the installation of a "Bus Parking Only" space on the north side of the 9th Street entrance to Douglas Park.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
26.

Report from the Mayor regarding an appointment to the Preservation Commission.

Motion:
Motion whether or not to approve the appointment as recommended.
27.

Report from the City Clerk regarding requests for a street closing and sound amplification from the IL/IA Center for Independent Living for their Annual ADA Celebration Block Party on Friday, July 26, 2019 from 8:00 a.m. to 3:00 p.m.; a Resolution authorizing the temporary closure of 5th Avenue (US 67) from 11th Street to 12th Street; and a request for the use of City-owned property on the north side of 5th Avenue for their event.

Motion:
Motion whether or not to approve the requests as recommended and adopt the resolution.
RC
Roll Call vote is needed.
28.

Report from the City Clerk regarding an Activity / Event application from QC Pride, Inc. for the 2019 Quad Cities Unity Pride Parade to be held on Saturday, June 8, 2019 between 11:00 a.m. and 2:00 p.m. and a Resolution authorizing the temporary closure of the northbound easternmost lane of US 67 (Master Sergeant Stanley Talbot Memorial Bridge) and the temporary closure of 15th Street (northbound easternmost lane) from 2nd Avenue to 3rd Avenue.

Motion:
Motion whether or not to approve the event as recommended and adopt the resolution.
RC
Roll Call vote is needed.
29.

Report from the City Clerk regarding an Activity / Event application from River Action for their 35th annual Ride the River bicycle ride on Sunday, June 16, 2019 from 6:00 a.m. to 4:30 p.m. and a Resolution authorizing the temporary closure of the northbound on-ramp at 2nd Avenue onto US 67 (the Master Sergeant Stanley Talbot Memorial Bridge) and for the temporary closure of the northbound easternmost lane from 2nd Avenue to Iowa on the US 67 bridge.

Motion:
Motion whether or not to approve the event as recommended and adopt the resolution.
RC
Roll Call vote is needed.
30.

Report from the City Clerk regarding an Activity / Event application for the Quad Cities Marathon to be held on Sunday, September 22, 2019 from 7:00 a.m. to 10:45 a.m. and a Resolution authorizing the temporary closure of the easternmost northbound lane of US 67 (Master Sergeant Stanley Talbot Memorial Bridge) and the temporary closure of the eastbound and westbound lanes of IL 92 from 17th Street to the intersection of 24th Street and 4th Avenue.

Motion:
Motion whether or not to approve the event as recommended and adopt the resolution.
RC
Roll Call vote is needed.
31.

Report from the City Clerk regarding a Sound Amplification Permit application from Augustana College for a music festival to be held on Saturday, May 4, 2019 from 9:00 a.m. to midnight in the Lower Quad on campus.

Motion:
Motion whether or not to approve the sound amplification permit as recommended.
RC
Roll Call vote is needed.
32.

Other Business / Public Comment

33.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, April 22, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.