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City Council Meeting

April 26, 2021 

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

This meeting will be conducted by audio and video conference without a physically present quorum of the Rock Island City Council due to the disaster declaration issued by Governor Pritzker

 
Because of this order related to COVID-19 public health concerns affecting the State and the City, the Mayor has determined that an in-person meeting at City Hall with all participants is not practical or prudent.

Aldermen and Staff may not all be physically present at City Hall due to the disaster and physical attendance at City Hall may be limited.  To participate remotely during the Public Comment or Public Hearing portion of the meeting, please join by phone at 1-985-300-5612 and use PIN: 691 933 891#.
3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Minutes of the April 12th, 2021 City Council Meeting.


Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
8.

Update Rock Island by Mayor Thoms

9.

Proclamation declaring April 30, 2021 as Arbor Day in the City of Rock Island.

10.

Proclamation declaring April, 2021 as Fair Housing Month in the City of Rock Island.

11.

Finance Department's Presentation of the 4th Quarter Financial Management Report.

12.

A Special Ordinance establishing a No Parking Zone on the east and west side of 33rd Street, 50 feet North of 17th Avenue and 50 feet South of 17th Avenue - Second Reading (amended).

Motion:
Motion whether or not to pass the Ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance establishing a Handicapped Parking Space at 2049 46th Street, Rock Island - Second Reading.

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
14.

A Special Ordinance establishing a Handicapped Parking Space at 1024 22nd Street, Rock Island - Second Reading.

Motion:
Motion whether or not to approve the ordinance.
RC
Roll Call vote is needed.
15.

A Special Ordinance limiting the parking on the North side of 25th Avenue by Rock Island High School and establishing pick up and drop off lanes - Second Reading.

Motion:
Motion whether or not to approve the ordinance.
RC
Roll Call vote is needed.
16.

A Special Ordinance authorizing the sale of City-owned property described as 3110 10th Street, Rock Island, IL, Parcel 102639, PIN # 1611301043, to Deborah Neely for $800.00 plus closing costs - Second Reading.

Motion:
Motion whether or not to approve the ordinance.
RC
Roll Call vote is needed.
17.

A Special Ordinance authorizing the sale of City-owned properties described as 1419 11th Street, Parcel 094294, PIN # 1602128004 and 1425-1427 11th Street, Parcel 094296, PIN #1602128025, to Othea Stevenson of Shiloh, IL for $2,531.00 plus closing costs - Second Reading.

Motion:
Motion whether or not to approve the ordinance.
RC
Roll Call vote is needed.
18.

Claims

a.

Report from the Public Works Department regarding payment to Langman Construction, Inc., Rock Island, IL, in the amount of $13,299.59 for an emergency water main repair at 1717 31st Street.

Motion:
Motion whether or not to allow the claims.
RC
Roll Call vote is needed.
19.

Claims for the week of April 2 through April 8, 2021 in the amount of $520,220.68; April 9th through April 15th, 2021 in the amount of $755,099.60; and payroll for the weeks of March 22 through April 4, 2021 in the amount of $1,527,336.28.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
20.

ACH report for the month of March, 2021 in the amount of $866,607.65.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
21.

Purchase Card Claims for the period of February 27th through March 26th, 2021 in the amount of $45,484.75.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
22.

Report from the Public Works Department regarding the bid for the 2021 Weed and Grass Compliance Contract, recommending the bid be awarded to Finer Finish Grounds Care LLC, Newark, IL for the amount of $47.00 per hour.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
23.

Report from the Public Works Department regarding the bid for the 2021 Tree Trimming and Removal Contract, recommending the bid be awarded to Advantage Tree Services LLC, Davenport, IA, in the amount of $80,301.88.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
24.

Report from the Public Works Department requesting a one year contract extension without bid to Utility Equipment Co., Bettendorf, IA with the same pricing and specifications as in 2020 and authorization to purchase the Cutting-In Water Valves for 2021 at a cost not to exceed $36,008.00.

Motion:
Motion whether or not to approve the 1 year contract extension and the purchase as recommended.
RC
Roll Call vote is needed.
25.

Report from the Public Works Department regarding the bid for two-bolt wide range couplings recommending the bid be awarded to Utility Equipment Company, Bettendorf, IA for $19,938.00.

Motion:
Motion whether or not to award the bid as recommended.
RC
Roll Call vote is needed.
26.

Report from the Public Works Department regarding the bid for the Motor Fuel Tax funded Blackhawk Hills Dr and River Heights Road Reconstruction project, recommending the bid be awarded to Langman Construction, Rock Island, IL in the amount of $679,835.74.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
27.

Report from the Community and Economic Development Department regarding the Andalusia Road City-owned property farm lease agreement with Andrew Kordik.

Motion:
Motion whether or not to approve the lease agreement as recommended, subject to minor City Attorney modifications, and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
28.

Report from the Community and Economic Development Department regarding the Big Island City-owned property farm lease agreement with Scot Doxstader.

Motion:
Motion whether or not to approve the lease agreement as recommended, subject to minor City Attorney modifications, and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
29.

Report from the City Attorney's office regarding an amendment of ordinance entitled Commencement of Terms of Office.

Motion:
Motion whether or not to consider, suspend the rules and pass the ordinance.
RC
Roll Call vote is needed.
30.

Report from the Parks Department regarding a Highway Resolution for the closure of 1st Avenue between 17th Street and 20th Street on Saturday, July 3rd, 2021 from 10:00 a.m. to 11:59 p.m., along with a rain date of Sunday, July 4th, 2021, for a Fireworks Display and Concert at Schwiebert Riverfront Park.

Motion:
Motion whether or not to adopt the resolution as recommended.
RC
Roll Call vote is needed.
31.

Report from the Finance Department recommending the transfer of lockbox processing services from Promotional Support Services to First Midwest Bank.

Motion:
Motion whether or not to approve the transfer of the lockbox services to First Midwest Bank.
RC
Roll Call vote is needed.
32.

Report from the Finance Department regarding a budget adjustment, transferring the HUD CDBG grant balances from Pre-2015, PY 2018 and PY 2019 to the Community Development Block Grant Fund (242) budget for CY 21 increasing it by $428,187.85.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
33.

Report from the Finance Department regarding a budget adjustment, increasing the Community Development Block Grant Fund (242) budget for CY 21 by $67,182.75 to cover project costs for the Fire Engine House #5 Rehabilitation.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
34.

Report from the Traffic and Engineering Committee regarding a request for a handicapped parking space at 2022 43rd Street, Rock Island - First Reading.

Motion:
Motion whether or not to approve the request as recommended and consider the ordinance.
RC
Roll Call vote is needed.
35.

Report from the Mayor's Office regarding the appointment of a new Interim City Clerk.

Motion:
Motion whether or not to approve the appointment as recommended.
RC
Roll Call vote is needed.
36.

Report from the City Clerk's office regarding a request from Greater Antioch Baptist Church, 929 - 14th Street, for sound amplification and to close off 10th Avenue between 14th Street and 14th 1/2 Street on Sunday, May 9th and Sunday, May 23rd, 2021 from 9:00 a.m. to 1:00 p.m. for outdoor church services on those days.

Motion:
Motion whether or not to approve the street closing and sound amplification requests as recommended.
RC
Roll Call vote is needed.
37.

Report from the City Clerk's Office regarding a request from the Augustana College Office of Public Safety to close off the 3400 block of 9th Avenue and 3400 block of 9th 1/2 Avenue on Wednesday, May 19th, 2021 from 7:00 a.m. to 1:30 p.m. for an Employee Block Party.

Motion:
Motion whether or not to approve the street closings as recommended.
RC
Roll Call vote is needed.
38.

Other Business

39.

Executive Session:


5 ILCS 120/2 (c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (or legal counsel for the public body).
40.

Motion to Adjourn


Adjourn to Monday, May 10th, 2021.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.