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Bid Title: Southwest Library - HVAC Equipment Replacement Project
Category: Equipment and Vehicles
Status: Open

Description:

The Rock Island Public Library is requesting proposals for the replacement of HVAC equipment at the Southwest Library.


Sealed bids shall be accepted by the Rock Island Public Library located at 401 19th Street, Rock Island, IL 61201. The deadline for applying will be 11:00 AM on Thursday, June 15, 2023.


An informational pre-bid meeting will be held at 11:00 AM on Tuesday, June 06, 2023, at the Southwest Rock Island Public Library Community Room (9010 Ridgewood Road, Rock Island, IL 61201). Contractors can look at existing equipment, and any questions will be answered at this time.


The contractor will be responsible for complying with all local, state, and federal regulations pertaining to this project.


It is the intent of the Rock Island Public Library to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the bidding requirements. The Library reserves the right to reject any or all bids and to waive informalities or technicalities. 


Bid documents are only available on the City Website: http://www.rigov.org/bids.aspx. Please sign up for bid notifications with a valid email address in order to receive updates, addendums, and responses to contractor questions. All questions regarding this project must be emailed to , and all answers will be posted in related documents on the City’s bid page under a bid-related document named “Contractor Questions and Answers.”


The Rock Island Public Library is committed to preserving equal rights for all citizens during the implementation and construction of its projects and encourages minority contractors to submit bids for this work. Additionally, the Library encourages bidders to consider hiring subcontractors and employees of all racial and ethnic backgrounds

Publication Date/Time:
5/8/2023 11:00 am
Closing Date/Time:
6/15/2023 11:00 am
Addendum Date/Time:
05/30/2023
Pre-bid Meeting:
06/06/2023 @ 11:00AM
Contact Person:
Malachi Kohlwey, kohlwey.malachi@rigov.org
Plan & Spec Available:
SP-1 Scope of Work

Please do not include any proprietary controls or equipment; installed equipment needs to be able to be serviced by any licensed HVAC contractor.

Replacement of existing (3) furnaces and (3) central air conditioning systems.

Removal and disposal of existing units.
Furnish and installation of (3) new 96% 2-stage furnaces and (3) new 3-phase central air conditioning systems.
Reconnect and rework as necessary for proper system installation to existing gas, electric, and supply and returns.
All parts and labor to complete the project.
Labor and parts warranty.


*Bid Form for Project (Page # 11) includes an alternate project, which would include the above scope of work, with only (2) new 96% 2-stage furnaces and (2) new 3-phase central air conditioning systems*

Business Hours:
8AM-5PM
Special Requirements:
Instructions to Bidders:


Sealed bids must be submitted on or before 11:00 AM on June 15, 2023, and will be opened at that time. Bids may be hand-delivered or mailed to the Rock Island Public Library located at 401 19th Street, Rock Island, IL 61201.

Proposal Items to be Signed, Filled in, and/or included:
Special Provisions (Pages # 6-10)
Bid Form for Project (Page # 11)
Non-Collusion Affidavit of Prime Bidder (Page # 12)
Agreement for Project (Pages # 13-14)
Proof of Liability insurance (Page # 9)


Schedule of Events:


Informational Pre-Bid Meeting: Tuesday, June 06, 2023
11:00 AM Central Standard Time
Rock Island Public Library - Southwest
9010 Ridgewood Road
Rock Island, IL 61201

RFP Deadline: Thursday, June 15, 2023
11:00 AM Central Standard Time
Rock Island Public Library
401 19th Street
Rock Island, IL 61201

Related Documents:

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